Content
Your Business Center is your first stop when you have a question about personnel issues, business transactions, submissions, or policy.
P-Card Update 8/3/2026
Effective August 3rd, 2026, there will be new expanded functionality for Pcard documentation in Firefly. The new PCard Approval process in firefly is designed to ensure that purchasing card transactions are properly documented, reviewed, and approved before they are posted in SAP.
The journey begins when a cardholder logs into Firefly and accesses the PCard Receipts application. Transactions appear with a status that reflects their stage in the workflow. Transactions listed as Open require action from the cardholder, while Submitted transactions are awaiting review by a Reconciler and/or Financial Approver. Once all approvals are complete and the transaction has been entered into SAP, it moves to Posted status.
When a cardholder opens a transaction, they can review the information provided by the bank through the General and Items sections. These areas serve as reference points and typically do not require any action. The cardholder's focus is on the Notes section, where business purpose, funding information, and other relevant details can be provided. The Cost Center defaults from the user's profile and must be updated to the appropriate Cost Object or WBS element. For split-funded expenses, additional allocation details should be documented within the notes.
The responsibility of the cardholder is to ensure that all required documentation is attached to the transaction. Using the Attachments section, receipts and supporting records are uploaded to provide the necessary audit trail and substantiate the purchase. Once all information has been entered and documentation attached, the cardholder submits the transaction for further review. When using firefly for submitting Pcard documentation the Pcard Voucher form is no longer required.
After submission, the transaction progresses to the Reconciler and Financial Approver, who review and processes it in SAP. In some cases, a transaction may require additional clarification or corrections. When this occurs, the transaction is returned to the cardholder, accompanied by an email notification that includes comments from the Reconciler or Financial Approver. The transaction will reappear in the Open queue, allowing the cardholder to review feedback, make the necessary updates, and resubmit the transaction to continue through the approval process.
The process concludes when the transaction reaches Posted status, indicating that all reviews and approvals have been completed and the transaction has been successfully posted in SAP. At this stage, the cardholder can view the completed record within the Posted tab for reference and reporting purposes.